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Phipps is seeking a part-time Executive Administrative Assistant to provide administrative support for the President and CEO, Chief of Staff, as well as other department directors. Main responsibilities will include:

  • Maintaining the President and CEO’s daily calendar by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Preparing written responses to routine inquiries, as well as preparing and editing documents, reports, and other materials in a professional and time sensitive manner.
  • Assisting with basic research and the creation of presentation materials.
  • Screening incoming communication to the President and CEO.
  • Accurately transcribing and distributing meeting minutes.
  • Processing expense reports and invoices.

Phipps Conservatory and Botanical Gardens is and equal opportunity employer that is committed to attracting and retaining a diverse staff. We strive to create a working environment that is inclusive, equitable and welcoming as we honor employee experiences, perspectives, and unique identities.

The successful candidate must be a professional, highly motivated and reliable individual with exceptional writing, communication and organizational skills; must be able to handle multiple tasks simultaneously with minimal supervision. Strong computer skills (Microsoft Office) required. Paralegal experience is preferred. This position is part-time, 20 – 24 hours per week with a schedule of 4 – 5 hours per day.

Phipps offers a competitive compensation package, strong benefits and unique atmosphere. Qualified candidates should apply using our online application or send a cover letter and résumé via email to or mail to Phipps Conservatory and Botanical Gardens, Human Resources Department, One Schenley Park, Pittsburgh, PA 15213. Phipps is an equal opportunity employer.

Apply Online

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